THE HUNGERFORD CIVIC ASSOCIATION
OF ROCKVILLE, MARYLAND, INC.
Section 1. The name of the this Association shall be the Hungerford Civic Association. of Rockville, Maryland, Inc.
Section 2. The purposes for which this Association is formed are as follows:
Membership in this Association is open to every household/residence of the Hungerford neighborhood. Any adult person or persons residing outside the Hungerford neighborhood whose petition for membership is recommended by the executive committee to the membership at a regular meeting of the Association and approved at the next following regular meeting by a majority vote by the members present shall be considered a member of the Association..
Section 1. The Executive Officers of this Association shall be a President, Vice President, Secretary and Treasurer. Other officers named by the Association membership may be established from time to time. The term of all these officers shall be for a period of one year, allowing for re-election for equal periods.
Section 2.†††††††† The Nominating Committee, as provided in Article VI, shall nominate one or more candidates for each Executive office. These nominees, who shall constitute the official ballot, shall be announced if possible at the December membership meeting and by written notice to all members at least two weeks in advance of the date of the election to be held during the month of January of each year. In addition, the name of any candidate nominated from the floor at the January membership meeting by a member in good standing, shall be added to the official ballot.
Section 3. All executive Officers shall be elected by ballot at the January membership meeting. The candidate receiving a majority of the votes of those present at the meeting for each office shall be elected. In the event that no candidate has a majority, a run-off election shall be held between the two candidates having the greatest number of votes at that meeting.
Section 4. Only members of the Association who have paid their annual membership dues at the time of the election and are duly recorded as members shall be eligible to vote in the election of Officers of the Association. Voting by proxy is not permitted.
Section 5. The new officers shall be installed by a member of the Nominating Committee at the conclusion of the election and their term of office shall begin immediately upon installation.
Section 6. No member shall hold more than one Executive Office at any one time.
Section 7. When a vacancy occurs in any office, except that of President, the expired terms of such office shall be filled by appointment by the President, subject to approval by a majority of the Executive Committee at a regular session of the Executive Committee. When a vacancy occurs in the office of President, the Vice President shall automatically become the President for the unexpired term, and his/her replacement appointed by the Executive Committee from among the membership.
Section 8. The failure of any member of the Executive Committee of the Association to attend at least two successive meetings of the Executive Committee of the Association and attend two successive meetings of the Association shall constitute a vacancy of the position. Excused absences do not constitute a vacancy of the position. When a vacancy occurs, Section 7 above shall be followed...
POWERS AND DUTIES OF EXECUTIVE OFFICERS
Section 1. President. The President of the Association shall preside at all membership meetings and meetings of the Executive Committee. He/She shall resolve all points of order and questions of procedure in the conduct of such meetings, whether such points or questions arise under the Constitution or by-laws of the Association or otherwise. The President may, but shall not be required to, appoint a Parliamentarian who shall assist and advise him/her in the resolution of such matters. The President shall serve as spokesperson of the Association in any matters in which the Association wishes to announce a public position, or at any function at which the Association is to be represented by a spokesperson or delegate. The President may assign or delegate this responsibility, in his/her discretion, to any member of the Association. The President shall appoint Chairpersons of all standing Committees mentioned in Article VI of these by-laws and may establish special committees and appoint the Chairperson and members thereof . The President shall be ex-officio a member of all committees.
Section 2. Vice President. The Vice President shall exercise in the absence of the President all of the duties and powers of the President. In the event of the resignation, death or disqualification of the President, The Vice President shall serve as President of the Association for the unexpired term.
Section 3. Secretary. The Secretary shall keep the minutes of all meetings of the Association and of the Executive Committee and shall keep all necessary records of the Association. He /She shall also be responsible for giving notice of membership meetings to all persons entitled to notice of such meetings.
Section 4. Treasurer. The Treasurer shall keep the financial records of the Association shall pay all bills incurred by the Association. He/she shall sign all checks, purchase orders or other financial papers of the Association, jointly with another member of the Executive Committee, indicated by same. He/ She shall collect dues of the members and shall notify members when dues are in arrears. He/ She shall give a report on the financial condition of the Association at each regular membership meeting and at Executive Committee meetings.
Section 1. The Executive Committee shall be composed of Executive Officers, Standing Committee Chairpersons of the Association. The Executive Committee shall be charged with the management of the business of the Association and shall consider and act upon such matters as presented to it. It may exercise the powers and do all things necessary to conduct the affairs of the Association.
Section 2. Meetings of the Executive Committee may be called by the President and shall be by him /her at the request of three Executive Committee members. A majority of the members of the Executive Committee present at a meeting called for any purpose above shall constitute a quorum.
Section 1. In addition to the Executive Committee, Standing Committees of this Association may be created by the membership to handle and manage any specific needs of the Association. The membership shall approve the existence of the Standing Committee at a regular meeting of the Association. Special Committees may be formed as the need arises. All Committees shall be responsible to the President and the Executive Committee for the performance of their prescribed duties.
Section 2. A Nominating Committee, to manage the process of annual elections of the Officers of the Association shall be appointed by the Executive Committee at its November meeting. Service on the Nominating Committee shall not preclude nomination of the member for any elective office.
Section 1.The regular membership meetings of the Association shall be called by the President or by a quorum of the Executive Committee.
Section 2. Written notice of the time and place of all membership meetings shall be given to all residents by the Secretary of the Association .
Section 3. Any special membership meeting may be called by the Executive Committee and or shall be called upon the written request of 20 percent of the active members of the Association. Members shall be notified at least 24 hours in advance of such meeting, said notice stating the purpose for which the meeting is called.
Section 4. One-fifth of the active membership, which-ever is smaller, shall constitute a quorum at regular and special meetings of the Association.
Dues of this Association shall be $10.00 per year, payable at the regular January membership meeting or before. The dues shall cover the period January- December of each year. Any member failing to pay his dues at or before the January meeting shall be not be considered a current member until says a time as the dues have been paid.
The rules contained in Robertís Rules of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the by-laws of the Association.
AMENDMENTS TO BY-LAWS
These by-laws may be amended at any regular business meeting of the Association by a two-thirds vote of the members present. The proposed amendment shall be submitted in writing at the previous regular business meeting and circulated to the membership at least one week prior to the meeting at which the vote is scheduled. Amendments to the ByLaws may be submitted by any member of the association for consideration of the membership as above.
The provisions of these by-laws were effective upon adoption by the membership at itís membership meeting held on December 5,1997 at the Elwood Smith Recreational Center ..
The officers of the Corporation elected in January 1998 and those elected thereafter shall serve under these by laws for periods of one year January -December of each year. These by laws replace and void any previous written by laws that may have been made by members and non members in carrying out the goals and objectives of the organization.
Approved by the membership of the Hungerford Civic Association of Rockville Maryland at itís meeting held on December 5, 1997 and duly certified by the Executive Committee of the Association on that same date .
Lloyd P. Welter
Amendments to these by-laws are as follows:
Date of Approval: Feb. 21, 2001
1. Our former name: Hungerford-Stoneridge is hereafter simplified to just Hungerford. We continue to represent the same area (the original Hungerford and Stoneridge subdivisions).
Date of Approval:
Copyright © 2000, Hungerford Civic Assoc.
Last updated: Sept. 15, 2000.