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Clubhouse Usage
The clubhouse may be rented by members only for private parties, meetings or other events. If interested, call 301-340-0288.
GENERAL:
A. The primary purpose of the Clubhouse and Pool is to provide the residents of New Mark Commons with facilities for community social, cultural and recreational activities. Subject to availability, individual residents may reserve these facilities for private use.
B. Use of the Clubhouse is conditioned upon compliance with Local, County and State laws and regulations. (Maximum capacity: 125).
C. For purposes of these regulations, an adult is any homeowner or renter in the community over the age of 21.
D. The Board of Directors, New Mark Commons Homes Association, Inc., may refuse use of the Clubhouse and/or Pool to any resident or group of residents whose pattern of prior use indicates a disregard of the regulations.
E. The Homes Association, its officers, and its committees do not assume responsibility for other than Association sponsored activities.
USE OF THE CLUBHOUSE AND/OR POOL:
A. No use of the Clubhouse shall be permitted other than in accordance with the established rules except with the approval of the Board of Directors. Further, any Committee shall have the right to use the Clubhouse for Committee meetings provided that the Committee Chairperson or Board liaison authorizes the use of the Clubhouse for a designated activity if due care is exercised and if the Board is informed of the use through the Administrator. Such use may be vetoed by any single Board member pending approval by the entire Board.
B. Any homeowner or renter may reserve the facilities in behalf of another member (including minors) of his family. The adult making the reservation will be responsible for insuring that an adequate number of chaperons (including the adult making the reservation) are present (three (3) are recommended as a minimum) and that all appropriate regulations for use are followed.
C. Any homeowner or renter of New Mark Commons (or nonresident member) may reserve the Clubhouse and/or Pool for his private use. Where a resident desires to reserve the facility for use by a group whose membership is composed primarily of nonresidents, the use of the facilities is deemed to be his personal use provided that he is a member of the group, is acting host to the group, and is present in the Clubhouse and/or Pool during that use.
D. All facilities and equipment within the Clubhouse will normally be available to individuals reserving the Clubhouse. The resident responsible for the function will be held responsible for destruction, vandalism, abnormal wear of equipment, and unnecessary dirtying of the facility and the area around the outside of the Clubhouse. Individuals who plan to utilize sound equipment will be assumed to be knowledgeable of its operation or have made arrangements for a knowledgeable individual to operate the equipment.
E. Rental fees are $125 for one time events and $15.00/hour for most weekly events. A damage deposit of $300 is also required. A signed Rental Agreement along with a check for $425 (Rental fee plus damage deposit) must be given to the Administrator at least two weeks before the date of the event so that the check will have time to clear. New Mark will refund the deposit (or a portion of the deposit if damages have been assessed) immediately following an inspection of the clubhouse. The Homes Association reserves the right to bill the responsible resident for any additional damage costs that are in excess of the deposit fee.
Special rates are available for afternoon parties held for children 8 and under. For more information, check with the Administrator.
F. The Clubhouse will be cleaned by an employee of the Association prior to an event. Cleanup of the facility after the event is the responsibility of the renter. Cleanup consists of the following:
1. Kitchen: Clean refrigerator, stove, oven, counters, sink, mop kitchen floor. Empty any trash into your own plastic bags, tie them and TAKE THEM HOME WITH YOU. We have no way of disposing of your trash. The Administrator or the Board member has the right to withhold part of the deposit for trash found in the Clubhouse or on the grounds.
2. Any decorations put up must be removed, including materials used to hold up the decorations such as tape, tacks, etc. NO TAPE should be placed on the light fixtures because the tape will melt. Foreign matter found on the fixtures will result in a replacement at your expense. NO DECORATIONS should be attached to the fans.
3. Chairs and tables used must be neatly returned to storage room.
4. Any Clubhouse materials or equipment used must be cleaned and returned to their proper place.
5. Empty, clean and store all ashtrays in the kitchen.
6. Clean out fireplace and surrounding area if used.
7. Broom all wooden floors.
8. Check downstairs; especially in the bathrooms, to make sure that all trash has been picked up; toilets are flushed, sinks are free of debris (such as paper towels, cigarette butts, etc.), and lights have been turned off.
9. Lock any doors or windows that were opened and TURN OFF THE FANS. It is a good idea to double check all the doors whether you have used them or not. A guest may have opened them.
10. NO CARS ARE ALLOWED TO PARK ON NEW MARK ESPLANADE. All cars are to be parked in the Clubhouse parking lot.
11. Turn off all lights except security lights.
12. Check both upstairs and downstairs halls and bathroom areas.
13. In winter, TURN HEAT BACK DOWN TO 60 DEGREES.
G. All Clubhouse activities will be conducted in such a manner that there will be no undue disturbance to other residents living near the Clubhouse.
H. All outside speakers will be turned off at 11:00 PM and all live bands will stop playing at 12:00 Midnight.
1. There is to be NO GRILLING done in the Clubhouse or on the balcony. Grassy area off the kitchen is to be used for this.
POOL PARTY GUIDELINES
If you wish to have a pool party, please note the following:
1. Call the Administrator at 301/340-0288 to make sure that the date you want is available.
2. Schedule your party at least two weeks in advance so that lifeguards can be booked.
3. Pool parties will begin when the pool closes for the evening. The swimming part of the party should last a minimum of two hours and a maximum of four hours. The party may continue after midnight in the clubhouse, but the clubhouse is not air conditioned.
4. There is a limit of 100 guests.
5. There will be a minimum of two lifeguards, but a third guard may be hired at the discretion of the pool manager. In addition to the rental fee, the resident sponsor will pay all lifeguard fees ($12.00 per hour/per guard).
6. Residents reserving the swimming pool will insure that all guests are aware of the published pool rules and that the authority of the lifeguards is recognized. In the event that the lifeguard staff determines that ANY party participant is acting in such a manner that such person should not be allowed to swim, the lifeguard will inform the resident responsible for the party. If the responsible resident does not see to it that the person is removed, the lifeguard will order the pool closed and the party ended. If a party is ended in such a manner, the lifeguards will still be paid in full for the hours originally scheduled.
7. No glass will be allowed on the pool deck. Food tables must be kept at least 10 feet from the edge of the pool. No grills may be set up within the fenced area of the pool.
8. No alcohol is allowed for guests under 21. No alcohol should be present at a party if the majority of the guests are under 21. No alcohol will be allowed on the pool deck (Maryland State Law).
9. No loud exterior music will be allowed after 11:00 P.M.
10. Admission may not be charged for guests.
11. Chaperones for underage parties must remain at the pool until the party is over.
12. Clean up of the entire facility must take place before the pool opens the following morning. The facility should be returned to the condition it was in prior to the party.
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