Splinter from the March 2008 Board of Director's meeting.

Jenny Kimball, Assistant to the City Manager, was representing the City as our acting Neighborhood Service Coordinator. Jenny gave the Board handouts with the schedules on four of the City’s most popular events: the Growers Only Farmers’ market, Out to Lunch Wednesdays, Concert in the Square and Hometown Holidays. 

Joe mentioned that he and Jim met with Helen Wolfe, Chairperson of the Landscape Committee, to discuss the memorial garden plan. It was agreed the plaques would not be mounted in the clubhouse hallway and Helen will investigate bronze plaques with stakes to be placed near the individual plantings.

Jim told the Board eleven residents have not paid the first installment of their Association dues.

Jim told the Board the City has started removing the trees along New Mark Esplanade. The City has started grinding the stumps and will the plant new trees this spring. 

The Clean up held on March 1^st was a success. Approximately fifteen residents’ participated and huge piles of brush and fallen tree limbs were removed from the woods along the bike path. 

 The Association’s annual audit was held on February 20-21st. We hope to have a draft of the audit finding before the annual meeting.

 The Association has $1,462.51 in past due account receivables that represent legal fees associated with dues collection activity that occurred between 1999 and 2001. After discussing with the Associations attorney, the chance of collecting the money is remote. Jim asked the Board for permission to write off the past due amount of $1,462.51. After discussion, Margaret made a motion that the Association write off the uncollectable account receivable amount of $1,462.51. Lori seconded the motion, which passed unanimously.    

A resident erected a Rubber Maid shed in the rear yard without submitting an Architectural Control Committee (ACC) Application.  Jim wrote the home owner, requesting the shed be removed or submit an ACC Application to start the ACC process. There has not been a response from the home owner to date.

Jim told the Board two projects approved earlier in the year have been completed. The new deck and steps on the rear of the clubhouse have been completed. The overgrown area behind 300 to 314 NME has been cleared and mulched.

The Board accepted a proposal from Professional Stone Works to rebuild two retaining walls at the clubhouse and remove the brick tower on the pool deck. 

The Board accepted two proposals from Continental Pools for pool repairs and parts for $13,156.